Council Minutes

Council Minutes – Monday, January 4, 2010

Meeting called to order 7:14p.m. at Vick Vickland’s home by Barbara Bevan. Attendees: Teeann Duncan: Secretary; Barbara Bevan: Calico Dancers; Gene Vaughn; Hadi Babazadeh; Barbara Malakoff: Vintage Dancers; E C ‘Vick’ Vickland; Barry Moore; Robert Null; Toba Goddard: Camellia Festival chair.

OFFICER REPORTS

Secretary: Minutes accepted see reminders.

Treasurer: No report. Walter Kress is still in a care facility. He hopes to be at Scholarship Ball. Teeann Duncan does have the checkbook for now and will reimburse the Wolterbeek’s $105 for the PortaPotty used for the BBQ and Yvonne Couvillion $103.00 for rent for the YLI for the Intro. To International Dance class.

Membership: Lorraine Biner not present to report. Barry Moore to get a list from Lorraine of which clubs have not joined the council. One last plea to go out to dancers to join the council and be in the membership directory.

COMMITTEE REPORTS:

Scholarships and the Ball, Saturday January 30: The scholarship application is on the web site. One young person and one older person application have already been received. An EM should be sent to the LSD list advising it is time to submit an application if interested. Barry Moore has plates, etc that can be used for the potluck at the ball. Flossy Duchardt and Joan Stouffer will be contacted about setting up the potluck and decorations at the ball.

Website: Barbara Bevan finds the black background on the blog hard to read. We are wondering how many hits the web site gets. Need to ask Roy Butler. The blog is not very active.

Dance in the Woods: Roy reported by EM a possible date is unknown at this time. Camp Sacramento is planning to have some work done.

Camellia Festival 2010, March 12-14: Toba Goddard reported. Barbara M has completed the flyer for the whole weekend. A concert specific one to follow. Barb M to ask Bruce Mitchell for an EM for the Womens’ Forum to send them concert information since they really seemed to enjoy when Vintage danced for them. Toba to call the SacBee regarding maybe paying for an ad. And she will following on where we will be allowed to park. There will be no intermission. Fourteen groups will dance and Toda needs their names for poster CSUS makes plus what countries to be sure we have flags for each one.

Easy Dancing on Sunday will be All & Teddy Wolterbeek with couple dances and Barbara B with line dances. They need to be sure Roy has the music on his computer. Barbara B is in charge of the syllabus for the Saturday teach. Still need to decide how to distribute: email? Get on-line? Paper? She also need to advise Jaap Leegwater to do his own CD for selling. Yvonne & Andre Couvilloin have advised they are making a CD of the dances they are teaching and have the copyright issue under control. Charge? SIFDAC provide discs and sell at cost? Barbara B is doing the Sunday concert program. Vick needs photos of Al & Teddy for the Honor Roll book and write up on them. Barry Moore says he will take concert flyers to retirement homes. Clubs need to be reminded to bring their banner.

Next Meeting: Thursday, February 4, 2009 7p.m. at Vick Vickland’s house, 1604 Wayland Ave,

Sacramento

ADJORN 8:45 p.m.

Council Minutes Thursday, December 3, 2009

Meeting called to order 7:04p.m. at Barbara Bevan’s home by Barbara Bevan. Attendees: Teeann Duncan: Secretary; Barbara Bevan: Calico Dancers; Gene Vaughn; Hadi Babazadeh; Barbara Malakoff: Vintage Dancers; E C ‘Vick’ Vickland; Barry Moore; Robert Null.

OFFICER REPORTS

Secretary: Minutes accepted. Bullet points to be added at the end of the minutes as quick to see reminders.

Treasurer: No report. Walter Kress is in the hospital.

Membership: Lorraine Biner reported by phone there are 95 individual members and 11 clubs.

The council would like to know which clubs have paid. Had general discussion on how to cajole people to join and how to get new dancers. Does anybody care? Barry Moore will look into the possibility of a beginning class at CSUS. The diverse dance types and individual clubs do not seem to want to work together in support of folk dancing.

COMMITTEE REPORTS:

Scholarships and the Ball: The ball and potluck will be at the Odd Fellows Hall in Placerville on Saturday Jan 30, 2010; entry fee $5. Information is on the web site. Barbara Malakoff will email a notice to her master list.

Camellia Festival 2010, March 12-14: Barbara Bevan reported in Toba Goddard’s absence. Al & Teddy Wolterbeek will be the honorees. Chubritza is all set to play music. Six dance groups have been confirmed for the concert. The Croation group Koraci from San Jose will do the finale. Barbara M is making a flyer. Teddy will mail it out to clubs out of the area. Barbara B to get her a list of clubs. Al & Teddy are leading the easy dancing after the Sunday concert.

Barbara B is printing the Sunday program. Lorraine had said she would look into TV. Status?

Clubs need to be reminded to bring their banner.

Next Meeting: Monsday, January 4, 2009 7p.m. at Vick Vickland’s house, 1604 Wayland

Ave, Sacramento

ADJORN 8:40 p.m.

Respectfully submitted by Secretary Teeann A. Duncan

Council Minutes – Thursday, November 2, 2009

Meeting called to order 7:19p.m. at Vick Vickland’s house by Barbara Bevan. Attendees: Teeann Duncan: Secretary; Barbara Bevan: Calico Dancers; Walter Kress: Treasurer; Gene Vaughn; Hadi Babazadeh; Barbara Malakoff: Vintage Dancers; E C ‘Vick’ Vickland; Bruce Mitchell; Lorraine Biner; Toba Goddard: CamFest Chair.

OFFICER REPORTS

Secretary: Minutes accepted with corrections: Camellia Festival finale group is Koraci and will be paid $300.

Treasurer: Walter Kress reported the bank balance as of 10-33-2009 is $8,897.44.

Membership: Lorraine Biner reported there are 81 individual members. Only 4 clubs have paid. She would like get the new directory done and out. Vick Vickland has a ‘Why to join SIFDAC’ sheet to help convince people to join. Maybe it can be emailed to those who haven’t joined yet.

COMMITTEE REPORTS:

Introduction to Ethnic Dance: This beginner class has folded. Not enough people showed up every night. They didn’t cover rent all of September. Another beginner introduction event still under consideration.

Scholarships and the Ball: The ball and potluck will be at the Odd Fellows Hall in Placerville on Saturday Jan 30, 2010. The entry fee will be $5. Information is on the web site. We do have 2 spots reserved for the 2nd week at Stockton. Vick Vickland to coordinate car pooling up the hill for the dance.

Camellia Festival 2010, March 12-14: By now everyone knows the date has changed due to a mix up at CSUS. Everything and everyone is still on schedule even with the change. Someone will be honored again this year with a name plaque added to the Honor Roll book. We will vote by email to Toba Goddard. Barbara Malakoff is doing fliers. Bruce Mitchell is still deciding on which groups will perform.

Federation Report:

Vick Vickland reported the Federation has developed a flyer that came out in the most recent ‘Let’s Dance’. They are requesting people to put it up around their community. It has tabs to tear off with the Federation web site name. More flyers can be printed off of the web site.

Next Meeting: Thursday, December 3, 2009 7p.m. at Vick Vickland’s house, 1604 Wayland Ave, Sacramento

ADJORN 9:15 p.m.

Respectfully submitted by Secretary Teeann A. Duncan

Council Minutes Thursday October 1, 2009

Meeting called to order 7:10p.m. at Vick Vickland’s house by Barbara Bevan. Attendees: Teeann Duncan: Secretary; Barbara Bevan: Calico Dancers; Walter Kress: Treasurer; Gene Vaughn; Hadi Babazadeh; Barbara Malakoff, Vintage Dancers; Barry Moore; Robert Null; E C ‘Vick’ Vickland; Roy Butler.

OFFICER REPORTS

Secretary: Minutes accepted.

Treasurer: Walter Kress reported the bank balance as of 8-30-2009 is $8,526.44.

Latest Step Lite: Ashley Havicon reported by email she mailed six paper copies. She emailed to all paid up members. It all seemed to go OK. We want to be sure all dance events get on the calendar. They don’t have to be council events or clubs.

Website: Roy Butler reported there a ‘Member Specials” on the web site. Go see! http://folkdancesac.org/

COMMITTEE REPORTS:

Introduction to Ethnic Dance: This beginner class has folded. Not enough people showed up every night. They didn’t cover rent all of September. Another beginner introduction even still under consideration.

Scholarships and the Ball: Roy has the application and other information on the web site. We were not able to get two spots reserved for the 1st week at Stockton. Two have been set aside in the second week. If scholarship recipients are already signed up for the 1st week we won’t need the 2nd week ones. We are still looking at doing the ball the 5th Saturday in January – the 30th. Roy will do music and donations. The idea was presented that a lot of people come from the Placerville direction. Why not have it there? Gene Vaughn to ask the folks there about cost and interest.

Camellia Festival 2010, March 19-21: Bruce asked by email to OK Lois Mead as narrator and to pay the finale group. Both requests were approved. Dani & Ryan Sandler will teach the Friday young people’s class 6-7 p.m. Toba reported by email Teddy Wolterbeek has agreed to coordinate the easy dancing after the concert on Sunday. Plus Chubritza is signed up to play for the Saturday night party with Laurence Herman doing sound. Prices per person: Fri party, recorded music - $10; Sat workshops - $7each; Sat night party, live music - $12; Fri/Sat package - $30; Sun concert $10. Students with ID are free for everything. Teeann has requested insurance thru the National Folk Organization. They will process after the policy renews in November.

Dance in the Woods, Sept 11-13, 2009: Roy reported there were 30 campers plus 1 child. Five came from Redding. We actually came out ahead $119.79. 2010 is up in the air until Roy hears back from Camp Sac. They will be doing some work and don’t know their schedule yet. Therefore, the second weekend is a tentative at this time. The third weekend will never be available, a group – larger than ours- has had that date for years.

Federation Report:

Vick is involved with the 501 (c (3) issue and getting the runaround. The state told him he needs to contact the IRS.

Next Meeting: Monday, November 2, 2009 7p.m. at Vick Vickland’s house, 1604 Wayland Ave, Sacramento

ADJOURN

 9:10 p.m.

Respectfully submitted by Secretary Teeann A. Duncan

Council Minutes Monday August 31, 2009 (Sept Meeting)

Meeting called to order 7:07p.m. by Barbara Bevan. Attendees: Teeann Duncan: Secretary; Barbara Bevan: Calico Dancers; Walter Kress: Treasurer; Lorraine Biner: Membership; Gene Vaughn; Hadi Babazadeh; Barbara Malakoff, Vintage Dancers; Ashley Havicon; Toba Goddard: Camellia Festival Chair; Lynne Sperry; Barry Moore; Robert Null; E C ‘Vick’ Vickland.

OFFICER REPORTS

Secretary: Minutes accepted.

Treasurer: Walter Kress reported the bank balance as of 7-31-2009 is $8,182.83.

Membership: Lorraine Biner reported nineteen youths and 33 adults paid for membership at the BBQ 8-29-2009. Reminders are to be sent to those who have not paid.

Latest Step Lite: Ashley Havicon did get together her first calendar for September. Barbara’s Malakoff and Bevan gave her some tips to improve next time. The calendar is on the web site. Barbara B will continue to keep the Where To Dance list up to date.

Website: Roy Butler reported by email he has started the new web site: http://folkdancesac.org  .

COMMITTEE REPORTS:

Introduction to Ethnic Dance: This beginner class will start up again Thursday Sep 3 at the YLI Hall. Doing another Sunday afternoon free introductory class in May was discussed. A fall event seems too hard to pull together since we do not meet in July or August. Teeann will investigate if we can get another grant from the Federation for help with the advertising cost.

Scholarship Ball: The Masonic Hall in Roseville worked well last year. If we want to use, do we need to get a deposit in? We also need to figure out exactly what time. We would like to avoid dancing when and if they have a play downstairs. We paid $250 last year. We should probably also get in a deposit for Stockton Folk Dance Camp. Next year is the 60th and filling up fast.

Camellia Festival 2010, March 19-21: Toba Goddard reported she has spoken with Chubritza about possibly playing Saturday night. More details to follow. Event prices were discussed. Cost will be: $7 for Friday night and each workshop on Saturday; $12 for Saturday night if we have live music; $30 package for all four sessions; Sunday concert $10; all students free with ID. Are new direction signs needed? Maybe, add parking swinger to some? Toba’s dance camp scholarship will be paid from the CamFest fund if it is profitable.

Dance in the Woods, Sept 11-13, 2009: If we do next year, maybe we could get an earlier start and get people signed up before the last minute.

Publicity: Help with this is still needed. If we can’t find one person, maybe various people can help with different events as they come up.

Next Meeting: Thursday, October 1, 2009 7p.m. at Vick Vickland’s house, 1604 Wayland Ave, Sacramento

ADJORN 9:56 p.m.

Respectfully submitted by Secretary Teeann A. Duncan

Teeann

Saturday July 11, 2009

Meeting called to order 4:03 p.m. by Toba Goddard.   Attendees:    Teeann Duncan: Secretary;  Barbara Bevan: Publicity, Calico Dancers;  Walter Kress: Treasurer;  Lorraine Biner: Membership;  Bruce Mitchell, Camtia; Roy Butler: Webmaster, Social Dances of the World; Gene Vaughn; Hadi Babazadeh; Teddy Wolterbeek; Barbara Malakoff, Vintage Dancers; Ashley Havicon.

OFFICER REPORTS

Secretary:  Minutes accepted.  Be sure they get on the web site. 

 Treasurer:  Walter Kress reported the bank balance as of 5-31-2009 is $8,199.64.  Two scholarships were paid to Stockton Folk Dance Camp.  The scholarship fund balance is now $1,045.00. 

Membership:  Lorraine Biner reported she is working on the new membership application.   

Latest Steps: Teddy Wolterbeek moved to rescind the $5 mailing fee for the Latest Steps Lite.  After discussion Gene Vaughn seconded and the motion passed.  The membership application will include a check box for “I do not have internet access, please mail LS Lite.”   Ashley Havicon has volunteered to do the monthly calendar.  She will also print and mail the LS Lite with the help of Sara Valentine.  Minutes will now be on the web site, they include a summary of the Treasurer’s report; therefore, we will meet the requirements for our 501c3 status. 

Website:    Roy Butler reported he will apply for and set up the new website after Stockton Folk Dance Camp.  He will try to get www.folkdancesac.org.    

COMMITTEE REPORTS:

Introduction to Ethnic Dance:  Roy reported attendance has been sporadic to the Thursday night class.   Rent for the 12 classes was covered except for $35.00 which SIFDAC paid.  The class will start again in the fall.  We hope to do another well advertised festival to bring in more dancers to support this beginners class.   Toba Goddard will be doing a beginning class in West Sacramento on Friday nights. 

Scholarship:   Next year the student scholarship will only be awarded to a membership.  The student SIFDAC membership is only $5.00.

Camellia Festival 2010, March 19-21:  A very well organized Toba reviewed the CamFest plan.  Bruce Mitchell will headup the Sunday concert.  Roy will be in charge of sound except for the concert.   He will also do the Friday night dance party.  Someone is needed for the Saturday night party and the Sunday beginner dancing after the concert.   We hope to have more advertising this year.  Lorraine will research the possibility of doing a TV spot Friday AM March 19.   Teeann will contact the various paper publications.  Radio?   Teeann will sign up SIFDAC for the National Folk Organization so we can get insurance. 

Dance in the Woods, Sept 11-13, 2009:   Lorraine moved for SIFDAC to give a scholarship to Dance in the Woods to Roy and Patti Butler for all their work on this event.  Barbara M seconded, passed.

Membership BBQ/Picnic, Sat, Aug 29 6p.m.:  Lorraine Biner and Barbara Malakoff will do the sign ups.  We need a way to monitor who has paid so only those that pay eat.    

501C3 Non Profit Status:  Toba reported everything appears in order for us to have this status.  We are a registered state corporation.      

NEW BUSINESS:

Agendas & Meetings for 2009-10:  Teeann volunteered to do the agendas.  Barbara B will chair the meetings.   They will alternate Mondays and Thursdays at Vick Vickland’s house.

Next Meeting:   Monday, August 31, 2009  7p.m. at Vick Vickland’s house,  1604 Wayland Ave, Sacramento  

ADJORN 6:25 p.m.

Respectfully submitted by Secretary Teeann A. Duncan